| PLEASE READ AND COMPLETE THE
FOLLOWING APPLICATION AND RETURN TO ABOVE ADDRESS AS SOON AS POSSIBLE.
Questions?
| | or |
FAIR BOARD OFFICE 540-948-7073 |
THANK YOU FOR YOUR INTEREST.
BOOTH SPACE:
All
spaces are in 2 sizes. You may choose from a 10x10 or 20x10. Spaces are all outdoors.
You are required to provide your own tables, electrical cords, canopies/tents,
etc. You are required to keep your space clean and free of trash at all times
during the fair. You are also required to clean your area before departure from
the grounds on Saturday night. Trash receptacles are located throughout the fair
grounds for your convenience.
The cost per space is $200.00 for a 10x10
or $300.00 for a 20x10. A non-refundable deposit of 1/2 the rental amount is due
no later than May 30. This is to hold your space. The balance is due no later
than June 30. There will be NO exceptions to this. If your monies are not received,
your space may go to someone else. Spaces are limited and are on a first come,
first serve basis.
Once your space has been assigned, there will be NO
changes or transfers. You may or may not be in the same place as last year. I
will do my best, but no promises.
The fair will begin on Tuesday July
15 at 4:00 pm and go through Saturday July 19, 12:00 midnight. Setup hours are
as follows: Sunday 1:00 p.m. until 5:00 p.m., Monday 8:00 a.m. until 5:00 p.m.,
Tuesday 8:00 a.m. until 3:00 p.m.. Any exceptions to these hours MUST go through
Tina Colvin. All spaces will be labeled with your name. All vendors must be completely
set up and ready to go by 3:00 on Tuesday. If an emergency occurs, please contact
Tina either at the fair grounds 540-948-7303 or at her home 540-948-6163. Absolutely
NO vendor vehicles will be allowed through the gates for any reason during fair
hours. No exceptions.
Per the fair boards request: all vendors must post
their prices. Failure to do so may result in your removal from the grounds.
All structures must meet with the current building, electrical, sanitation,
health, county, state, and federal regulations. The Madison County Fair Board
reserves the right to remove any items from display that do not comply. NO weapons
(including toy) will be allowed on the fair grounds. This includes water pistols
and toy knives.
HEALTH REGULATIONS (FOOD VENDORS ONLY)
Food vendors will be required to complete and return a Temporary
Permit Application. This wil be sent to your upon receipt of your deposit. Vendors
must be approved by the health department and receive a health permit. You must
apply through the Madison County Health Department, P.O. Box 67, Madison, Va.
22727. Or call, 540-948-5481. All health forms must be received prior to fair
dates. The health inspector is on the grounds on Tuesday and will give final approval
then.
ELECTRIC
All standard equiptment must
meet with Health and Safety requirements. Electricity is available (one, 20 amp
duplex receptacle) for an additional fee of $100.00 per space for the week. This
hookup and fee is for lights and operation of your booth only. All campers are
required to use generators and will be directed to a designated area for parking.
NO vehicles, except those required to operate your booth, will be allowed in the
vending area once the gates have opened.
Under No circumstances will
any vendor booth be allowed to hook directly into a power pole. All electricity
must run from extension cords to outlet. No exceptions will be made, even is you
have done so in the past.
FIRE REGULATIONS
All
vendors are required to comply with the fire and safety regulations set forth
by the Madison County Fire Department.
INSURANCE REQUIREMENTS
The Madison County Fair Board has been required of our insurance
company to have proof of insurance from all vendors. They now require all vendors
(food and non-food) to have a minimum of $1,000,000 per occurrence for bodily
injury and property damage. You must list Madison County Fair as an additional
insured on your policy. You must provide the fair board proof of the above before
setting up on the fair grounds. Please include this form when returning your application
and deposit. Failure to do so may result in your not being permitted to set up
and sell at our fair.
PARKING AND PASSES
All vehicles must be removed from vendor area by the time
the gates open and parked in your designated area. All deliveries must
be made no later than 1 hour before the gates open.
Each vendor is reserved up to 4 weekly passes per booth. Passes are for those
working the booth only. Please let me know how many you will be needing on your
application. If you do not mark this space, the passes may not be available for
you.
CLOSING
I hope you have read this
application very carefully as some things have changed. Please pay close attention
to the insurance section in this application. Please fill out the enclosed form
and return it to us as soon as possible. We look forward to seeing you at our
fair. If you have any questions, please feel free to contact Tina Colvin at 540-948-6163
or via email at tinacolvin@comcast.net
| MADISON COUNTY FAIR VENDOR APPLICATION
NAME: _______________________________________________
ADDRESS: ___________________________________________
_____________________________________________________
TELEPHONE: (_____) ______ - _______
EMAIL ADDRESS:_____________________________________
ELECTRIC: YES ___ NO ___
WATER REQUIRED: YES ____ NO____
| BOOTH SPACE: | 10X10
____ | HOW
MANY? _____ | | | 20X10 ____ | HOW
MANY? _____ | FOOD VENDOR _______ : NON-FOOD
VENDOR ________
PLEASE LIST ALL ITEMS YOU PLAN TO SELL. THE FAIR WILL
NOTIFY YOU OF YOUR APPROVAL TO SELL AND RESERVE THE RIGHT TO STRIKE ANY ITEMS
FROM THE LIST THAT DO NOT COMPLY WITH OUR REGULATIONS.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________ ALL
FORMS (INCLUDING HEALTH AND INSURANCE) SHOULD BE MAILED TO: MADISON
COUNTY FAIR
c/o Tina Colvin
217 Sandy Creek Dr
Brightwood, VA 22715
PASSES NEEDED: ___________ (UP TO 4)
| |